Effective Date: August 18, 2026

Last Updated: August 18, 2026

Wild Roots Kids in Nature LLC ("Company", "we", "us", or "our") operates www.wildroots-kidsinnature.com (the "Site"). We provide a community platform, activity scheduling, registration services, and coordination for family nature gatherings, meetups, hiking, games, and outdoor skill-building.

We respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, disclose, and safeguard your data when you visit our website, register for events, create a member profile, or communicate within our community.

1. Information We Collect

We collect information directly from you when you interact with our platform, as well as automatically through your use of the website.

A. Information You Provide Directly

• Account & Profile Data: First and last names, email addresses, phone numbers, usernames, account passwords, and member profile details created via MemberPress/WordPress.

• Family & Registration Information: Family names, emergency contact details, and the names/ages of participating children provided directly by parents or legal guardians via Adobe Fill & Sign webforms or website registration forms.

• Community & Forum Submissions: Text, comments, posts, questions, or other media submitted within the community forums, messaging channels, and contact forms.

• Payment Data: When making payments (e.g., via Venmo payment links), transactions are processed directly by third-party payment platforms. We do not process, collect, or store full payment card or bank account credentials on our servers.

B. Information Collected Automatically

• Device & Technical Data: IP addresses, browser types, operating systems, referring URLs, device identifiers, and timestamps.

• Usage & Analytics: Pages visited, duration of visits, interaction paths, and click activity tracked via Google Analytics and the Meta Pixel.

• Cookies & Tracking Technologies: Session cookies, persistent cookies, and tracking pixels used to maintain active logins, optimize page performance, and deliver relevant announcements or advertising.

2. How We Use Your Information

We process personal data for legitimate business and community operations, including:

• Event Coordination & Registration: Enrolling families, organizing outdoor gatherings, managing group rosters, and planning logistics.

• Account & Membership Management: Authenticating logins, securing profiles, and administering membership access via MemberPress.

• Community Correspondence: Facilitating communication among members, sending group updates, weather-related notices, and administrative announcements via email or SMS/phone messages.

• Marketing & Promotions: Distributing newsletters, upcoming event schedules, and promotional materials (you may opt out at any time).

• Platform Security & Optimization: Monitoring website health, improving user experience, preventing fraudulent activity, and ensuring data security.

3. Children’s Privacy (COPPA Compliance)

Our Site is designed for adults, parents, and legal guardians. We do not knowingly permit children under the age of 13 to create accounts, submit forms, or provide personal information directly.

Any personal information regarding children (such as names or ages for event rosters) must be submitted solely by a parent or legal guardian through our designated registration forms (including Adobe Fill & Sign). If we discover that a child under 13 has submitted personal data directly without verifiable parental consent, we will promptly delete that information from our records.

4. Third-Party Service Providers

We share data with trusted third-party providers strictly to facilitate our website operations, event coordination, and business management:

• Content Management & Membership: WordPress, Divi Theme, and MemberPress.

• Form & Document Processing: Adobe (Adobe Fill & Sign / Acrobat Web Forms).

• Payment Processing: Venmo / PayPal Holdings, Inc.

• Hosting & Infrastructure: NixiHost.

• Analytics & Advertising: Google Analytics and Meta (Facebook) Pixel.

• Communications: Third-party email and SMS delivery service providers.

We do not sell, rent, or trade your personal information to third parties for independent commercial purposes.

5. Cookies and Tracking Technologies

We utilize essential, analytical, and marketing cookies.

• Essential Cookies: Necessary for core site functionality, including login sessions, security, and member access.

• Analytics & Performance Cookies: Help us understand how visitors interact with the site (Google Analytics).

• Advertising & Social Cookies: Allow us to evaluate the reach of our community announcements and social media campaigns (Meta Pixel).

You can control cookie settings through your browser preferences or through the cookie banner displayed on our website.

6. Data Security and Retention

We maintain appropriate administrative, technical, and physical safeguards to protect your personal information against unauthorized access, loss, or alteration. We retain personal information for as long as your membership remains active or as necessary to fulfill event coordination, comply with legal obligations, and resolve disputes.

7. Your Privacy Rights & Choices

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Access & Correction: Review and update your account details directly inside your MemberPress profile.

• Deletion: Request the deletion of your personal and family data from our active rosters and databases.

• Opt-Out: Unsubscribe from promotional emails or SMS notifications by clicking the unsubscribe link or contacting us directly.

To submit a request, contact us using the details below.

8. Changes to This Privacy Policy

We reserve the right to update, change, or modify this Privacy Policy at any time without prior notice. Any revisions will become effective immediately upon being posted on this page, with the updated "Last Updated" date reflected at the top of the policy. Your continued use of the website, registration for events, and participation in our community activities following the posting of any changes constitutes your acceptance of the revised terms.

9. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, please contact us at:

Wild Roots Kids in Nature LLC

Website: www.wildroots-kidsinnature.com

State of Registration: Utah, USA

Email: WildRoots801@gmail.com